"Did They Get It?" - Ending the COI Submission Nightmare

If you’re a subcontractor, you already know that your real expertise is on the job site, not behind a pile of paperwork. You solve problems, drive crews, and deliver for your clients. So why does so much of your day vanish into an administrative maze?

Submitting a Certificate of Insurance (COI) should be simple. Instead, it’s become the symbol of all that’s wrong with construction paperwork: a chronic, invisible drain on your time and energy. Let’s expose the pain and the solution.

The Administrative Time Sink: By the Numbers

• 35% of work hours for construction professionals go to non-productive activities like administrative tasks, rework, or simply searching for project details.

• According to Autodesk, nearly 45% of industry pros say they waste more time than expected on non-optimal activities like paperwork and manual compliance checks.

• Construction personnel spend on average over 10 hours per week on repetitive admin tasks if they don’t use digital solutions; three times more than those who have embraced automation.

Imagine what you could accomplish with that time back.

The Chaos of the Current COI Process

Why is submitting a simple insurance document so exasperating? Because there is no standard process. Instead, you wrestle with a unique system for every General Contractor:

• The Portal Puzzle: Some General Contractors require a dedicated portal login; others want documents emailed to a catch-all address; a third insists you send it straight to a compliance manager. Each project asks you to play a different game with different rules.

• The Black Hole of Submission: After you’ve sent your COI, you’re left waiting...no confirmation, no feedback. Was it received? Is it correct? The silence forces you into a draining cycle of follow-up calls and emails.

• The Payment Risk: Missing or misfiled COIs are a prime reason for payment delays. The average wait time for subcontractor payment is a staggering 74 days from project start, with some waiting as long as 120 days. Administrative slip-ups only extend the wait.

• Repetitive, Low-Value Work: Submitting the same COI, again and again, pulls your attention from the site, 40% of a project manager’s day is lost to admin tasks like gathering paperwork and tracking down answers. 

A Solution Built for Subcontractors: The Constrafor COI Submission Hub

It’s time for a process that works for you.

With the Constrafor COI Submission Hub, you get:

• One Hub, Every General Contractor: Upload your COI once, send it anywhere. No more learning a new system for every job.

• Instant Delivery Confirmation: Receive immediate proof that your submission was received, eliminating the “did they get it?” anxiety.

• Faster Payment: Reduce the compliance friction that often delays your cash flow.

And this tool is 100% free. Why? Because subcontractors deserve streamlined tools that save time and protect your bottom line.

Why It Matters More Than Ever

In an industry starved for productivity and squeezed by labor shortages, every hour you reclaim is an hour invested in your core business: building, managing, and growing.

Ready to end the COI nightmare and take back control of your workday?
Try the free Constrafor COI Submission Hub and never chase another COI email again.